Gallery Coordinator – Stony Brook University, Paul W. Zuccaire Gallery & Staller Center

Required Qualifications (as evidenced by an attached resume):

Bachelor’s Degree (or foreign equivalent or higher), preferably in Art, Fine Art, Art History or Museum Studies.  Two [2] years relevant full-time administrative experience. Microsoft Word, Excel, and mail merge skills.

Preferred Qualifications:

Advanced degree or foreign equivalent in Art, Fine Art, Art History or Museum Studies.  Experience at a museum, gallery, or other cultural organization.  Experience working in an educational setting.  Working knowledge of Photoshop, Microsoft PowerPoint, Illustrator, InDesign and/or Word Press.  Experience utilizing social media for business marketing.  Experience with electronic requisitions, Google Apps, email and web browsers.  Experience with gallery installations. 

Brief Description of Duties:

The Gallery Associate will work with the Director of the Paul W. Zuccaire Gallery and the Director of the Staller Center. The successful incumbent will have excellent customer service and interpersonal skills, exercising strong organizational and time-management skills with an exceptional attention to detail. Essential for this role is the adeptness to work independently as well as part of a team with a collaborative approach to problem solving. Under supervision, the incumbent will perform the following duties:

  • ​Coordinates the Gallery’s public relations program including news releases, publications, and community involvement. Under supervision, responsible for Gallery and Staller Center social media, including web page, Facebook, Twitter and Instagram; performing routine editorial work and graphic design work related to Gallery publications, including catalogs, brochures and press releases.
  • Supervises student gallery assistants and interns, under direction of Gallery Director. The Gallery employs approximately 10 students each semester (paid employees and for-credit interns) to guard the artworks, greet visitors, and assist with preparation for exhibitions. This position is responsible for scheduling the Gallery Assistants, overseeing their work in the Gallery, and at programs and special events.  Processes student time sheets.
  • Financial Management: the Gallery Associate manages all transactions, including memberships, gifts, grants, sales and commissions, and processes all payments for goods, services and utilities, coordinating with the Stony Brook Foundation business office.
  • Oversee the daily Gallery operations. Schedules and coordinates individual visits, group tours and school programs: the Gallery Associate handles bookings, coordinates with teachers, camp counselors and tour operators, prepares and sends written instructions for group tours, and conducts tours when required.
  • Care of site and collections: the Gallery Associate monitors the condition of the gallery, and schedules and supervises routine maintenance. Work in gallery during installation and de-installation of exhibitions, and storeroom maintenance.
  • Membership management: the Gallery Associate processes memberships, generates acknowledgments, and provides donor lists in various formats for the annual newsletter and membership renewal drive.
  • Collection cataloging. Processes gifts to the permanent collection, creates and maintains catalog entries
  • Other duties or projects as assigned as appropriate to rank and department mission.

Special Notes:

This is a full time appointment.  FLSA Nonexempt position, eligible for the overtime provisions of the FLSA. Weekend hours may be required.

Stony Brook University is 100% tobacco-free as of January 1, 2016. See our policy and learn more at

Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation.  If such information has been requested from you before such time, please contact the Governor’s Office of Employee Relations at (518) 474-6988 or via email at  

About Stony Brook:

Stony Brook University, home to many highly ranked graduate research programs, is located 60 miles from New York City on Long Island’s scenic North  Shore. Our 1,100-acre campus is home to 24,000 undergraduate, graduate, and doctoral students and more than 13,500 faculty and staff. SBU is a comprehensive research-intensive university and a member of the prestigious Association of American Universities (AAU), which includes 34 public universities among its 62 members. SBU consists of 12 schools and colleges and a teaching hospital that provides state-of-the-art healthcare in the Long Island region. SBU also manages and performs joint research with Brookhaven National Laboratory, the only Department of Energy Laboratory in the Northeast, and shares doctoral programs with Cold Spring Harbor Laboratory, a world-renowned molecular biology institute. Home to the Emerson String Quartet, the Jackson Pollock House in East Hampton, New York, the Humanities Institute, and the Southampton Arts Program, and with endeavors that extend to the Turkana Basin Institute in Kenya and the Ranomafana National Park in Madagascar, SBU sustains an international reputation that cuts across the arts, humanities, social sciences, and natural sciences.

Stony Brook University is an Affirmative Action/Equal Opportunity employer. We encourage protected veterans, individuals with disabilities, women and minorities to apply.

If you need a disability related accommodation, please call the University Human Resource Services Department at (631) 632- 6161 or the University Hospital Human Resources Department at (631) 444-4700.  In accordance with the Title II Crime Awareness and Security Act, a copy of our crime statistics is available upon request by calling (631) 632- 6350.  It can also be viewed on line at the University Police website at

Official Job Title: Community Relations Associate

Job Field

: Administrative & Professional (non-Clinical)

Primary Location

: US-NY-Stony Brook

Department/Hiring Area: Staller Center Activitities – University Art GalleryStony Brook University

Schedule: Full-time  Variable  9 am – 5 pm  

Pass Days: Variable

Posting Start Date: Dec 12, 2018

Posting End Date: Jan 11, 2019, 11:59:00 PM

Salary: $44,000 to $46,000
Salary Grade: SL2
Appointment TypeRegular

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