Coordinator, Operations & Administration, Museum of Arts & Design – Miami Dade College, Museum of Art and Design

Miami Dade College’s Museum of Art and Design (MOAD) seeks a full-time Coordinator, Operations & Administration at the Wolfson Campus.

Job Summary: 

The Coordinator, Operations and Administration at MOAD manages the administration and daily operations of the Museum of Art and Design (MOAD), which includes facilities management and supervision of the visitor services department. The position is responsible for the department’s budget reconciliation and financial reporting and managing all aspects of procurement from contract agreements to accounts payable and receivable. The coordinator supports grant development efforts and is responsible for grant compliance and reporting under the supervision of the Executive Director.

Duties & Responsibilities:

  • Manages the day to day operations of MOAD and Special Collection Galleries and facilities, including staffing, budget monitoring and processing of admissions’ revenue
  • Leads the grant development process; prepares budget and financial reporting
  • Oversees business operations processes, including agreement for services, purchase orders, requisitions, budget transfers, and restricted accounts
  • Facilitates the preparation of the yearly department budget as well as month-end and year-end reconciliation process
  • Analyzes visitor data for planning and goal setting purposes
  • Modifies time and attendance for departmental employees including missed punches and allocations of comp time and over time.
  • Serves as department liaison to Accounts Payable, Payroll, Central Accounting, MDC Foundation and other District departments
  • Coordinates Freedom Tower security and custodial needs with campus administration
  • Assists with the development and implementation of museum projects and events
  • Ensures compliance of MDC policies and procedures
  • Supervises and trains part-time front desk personnel and gallery attendants; reviews and modifies time and attendance as needed
  • Performs other duties as assigned

Minimum Requirements:

  • Master’s degree and one (1) year of experience in a related field; or Bachelor’s degree in a related field and five (5) years of relevant work experience with art exhibitions
  • All degrees must be from a regionally accredited institution
  • Knowledge and understanding of College organization, goals and objectives, and policies and procedures
  • Possess strong leadership and interpersonal skills to manage staff in accordance with applicable College policies and procedures
  • Possess highly detail oriented and organizational skills
  • Knowledge of budgeting, retail and financial management
  • Possess excellent communication skills both verbal and written
  • Ability to effectively communicate with a wide range of individuals and constituencies in a diverse community
  • Ability to manage multiple priorities and meet tight deadlines
  • Ability to demonstrate and provide records of achieving high customer satisfaction
  • Knowledge and understanding of museum standard practices specifically art museums
  • Knowledge of Microsoft office software and specific computer programs related to area of responsibility
  • Ability to manage multiple priorities and meet tight deadlines
  • Ability to demonstrate and provide records of achieving high customer satisfaction
  • Ability to document, write proposals, reports and business correspondence
  • Ability to work well in a multi-ethnic and multi-cultural environment with students, faculty and staff
  • Ability to work a flexible schedule that may include evening and weekend assignments

For a full job description and to apply:


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