Collections and Facilities Manager – Purdue University

Job Summary

This position will be responsible for managing the university’s permanent collection of artwork as well as all facilities operations and maintenance.  The Collection & Facilities Manager ensures the care, preservations, and accountability of loaned and permanent collection artwork of Purdue Galleries by utilizing knowledge of proper handling, installation, packing and transport procedures.  This position is responsible for producing high-quality exhibitions, completing projects on time and on budget and ensuring all stakeholders are well-represented and information is regularly shared as appropriate.  Manages and coordinates exhibition preparation.  In conjunction with Director, oversees the installation of exhibitions.  Plans and oversees all artwork shipping and receiving.  Manages collections, facilities, and conservation budgets.  Oversees security systems and maintenance for galleries and storage spaces.  Maintains supplies and materials for galleries and collections, including purchasing.  Maintains accurate records and research of the collection, including collections database.  Acts as registrar; responsible for accessioning and deaccessioning collection.  Responsible for conservation, examination/inspection, photography, and restoration of collection.  Prepares conservation, facilities, and security reports.  Works with Director to build collection.  Works with campus groups to oversee art installed on campus; serves as campus advisor for art acquisitions.  Assists students, faculty, and other parties using the collection for research.  Works with director to identify, write and prepare grants.



  • Bachelor’s Degree in Museum Studies, Library Science, Collections Management, Art History or other related field
  • Three years of experience in collections management.
  • In-depth and up-to-date knowledge of museum registration methods and best practice in museum collections care, including copyright laws and other legal issues related to museum operations.
  • Highly organized and able to manage databases and spreadsheets
  • Proficiency in MS Office Suite, at least one database software (FileMaker Pro, TMS, Embark, Past Perfect or similar) as well as Adobe photo & design software
  • Ability to mount, mat, frame, handle and install artwork based on current best practices in conservation
  • Ability to strategically organize, process, and maintain records along with ability to identify inefficient/ineffective processes and implement improvements
  • Ability to work evenings and weekends as necessary
  • Ability to climb ladders, lift up to 60 lbs and operate small power tools


  • Master’s degree


  • Purdue will not sponsor work authorization for this position
  • Some evenings and weekends are required for this position
  • A background check is required for employment in this position
  • FLSA:  Exempt (Not Eligible for Overtime)
  • Retirement:  Defined Contribution Waiting Period
  • Purdue University is an EOE/AA employer.  All individuals, including minorities, women, individuals with disabilities and veterans are encouraged to apply
Typically requires a Bachelor’s degree
Minimum of 2 to 3 years of experience
FLSA Status

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