Grants and Special Programs Manager – CAA

CAA seeks a Grants and Special Programs Manager to offer program support the Fair Use Initiative, Affiliated Societies, RAAMP, awards, and other CAA Programs.

Responsibilities include:

  • Develop and foster relationships with foundation representatives, jury members, and Affiliated Society liaisons.
  • Working with the Development Manager and other CAA employees, generate and oversee proposals for identified programs and projects. Write proposals, budgets, reports, and other ancillary materials.
  • Manage grants by: developing internal reporting systems, managing the grants calendar, writing reports, maintaining detailed historical records, working with staff to ensure each program or project is meeting proposal conditions and expectations. Monitor and manage grants income goal.

Program Support:

  • Manages all administrative tasks related to Fair Use Initiative, Affiliated Societies, RAAMP, awards and other CAA programs.
  • Provides support to the Committee on Intellectual Property, which promotes education and programming about Fair Use.
  • Supports other CAA grant-based projects by providing outreach to targeted communities; supporting program development; and assisting with documents related to grant management.

Publication Grants Program Support:

  • Responsible for one semiannual and two annual publication grants, serves as liaison to grant juries, originates grant proposals with other CAA employees, and writes report narratives.
  • Coordinates grant applications, circulates applications to jury members, and attends jury meetings.
  • Additional responsibilities include: processes requests for grant payment, checks incoming book proofs for adherence to grant guidelines, manages correspondence with applicants, and maintains records of grant activities.

Manages Awards for Distinction Program:

  • Manages thirteen awards-jury activities, including jury appointments, conference calls to select awardees, and notification to awardees.
  • In collaboration with Program Manager, coordinates the CAA conference awards ceremony including arrangements for awardees as needed, content creation for awards, and publication of award citations. Maintains database of awardees.

Manages Affiliated Societies Program:

  • Reviews applications and cultivates programs and services for CAA’s Affiliated Societies.
  • Ensures that all databases and webpages are up to date and accurate.

Required Qualifications:

  • Minimum B.A., preferably in the visual arts, art history or related field.
  • Minimum of three years experience with grant writing and management.
  • Program development experience and previous experience with non-profit administration preferred.
  • Experience with budget development and monitoring.
  • Knowledge of contracts and agreements preferred.
  • Ability to organize work, follow through on details, and meet deadlines. Must be able to communicate clearly and regularly about project goals.
  • Excellent writing and editing skills and oral communication.
  • Flexibility, creativity, and initiative.
  • Ability to work independently and in collaboration with others. Some night and weekend work may be required, as well as some travel.

Interested individuals should submit a cover letter, resume and salary requirements to Tiffany Dugan, Director of Programs and Publications via email (with “Grants and Special Programs manager” and applicant’s last name in subject line) at tdugan@collegeart.org.  No telephone inquiries will be accepted.  Applications accepted until all positions are filled. Please include the names and contact information for three references who can speak to your ability to perform the tasks requested.

The College Art Association is an equal opportunity employer and considers all candidates for employment regardless of race, color, sex, age, national origin, creed, disability, marital status, sexual orientation, gender expression or political affiliation.

For more information and to apply: http://www.collegeart.org/news/2017/08/04/grants-and-special-programs-manager/

Head of Installations – Skidmore College, Tang Teaching Museum/Art Gallery

The Tang Teaching Museum/Art Gallery seeks a full-time Head of Installations.

Job Summary

The Head of Installations is a key member of the management team at the Tang. This position reports to the Assistant Director for Curatorial Affairs/Malloy Curator and supervises the Building Manager and a staff of up to ten crew members during exhibition installations.

This position plays a central role in all aspects of exhibition planning and installation, including developing installation designs and budgets; hiring temporary installation staff; working with artists and curatorial staff on large scale artist’s projects and exhibitions, and oversees and supports the Building Manager in caring for and maintaining the museum and its systems.

In consultation with curators and artists, the Head of Installations generates plans and models for exhibitions; oversees the execution of all components of Tang exhibitions; supervises installation staff as well as independent contractors; participates as a working member of the installation team and facilitates necessary communication among all relevant parties. The Head of Installations also performs the duties of the Building Manager when needed. Good budget management skills, fiscal integrity, attention to detail, and communication skills are essential.

The successful candidate must be able to work a flexible schedule during the peaks and valleys of exhibition preparation. Must be able to work under tight deadlines and be able to interact effectively with diverse constituencies both on and off campus. Work schedule includes every other weekend.

Minimum Qualifications

Bachelor’s degree and 5 years museum work, including supervisory experience.

Preferred Qualifications

MFA in Fine Arts or related field;
In-depth knowledge of contemporary art; extensive experience handling artwork in a museum or contemporary art setting and up-to-date knowledge of best practices in art handling; demonstrated experience in managing complex projects and multiple staff; computer-based design skills, fabrication skills; demonstrated experience with various museum quality presentation techniques; carpentry and construction skills; experience with HVAC systems, museum lighting techniques, audio visual technologies.

Special Instructions to Applicant

To be considered for this position, please fill out an online application and attach the following documents: cover letter, resume and list of three references. The list must include name, title, company, email address and telephone number of three professional references.

All documents must be attached through the application system. If you encounter difficulty, please contact Human Resources at: careers@skidmore.edu or 518 580.5800.

For more information and to apply: https://careers.skidmore.edu/postings/2529

Preparation and Production Intern – Oakland Museum of California

Overview

The Oakland Museum of California strives to provide innovative learning opportunities to students of diverse backgrounds and areas of study that are interested in working with a multidisciplinary museum that puts visitors and community at the center of our work.

The Oakland Museum of California values are fundamental to our institutional culture and guide our work together.

Excellence: We are committed to excellence and working at the highest standards of integrity and professionalism.

Community: We believe everyone should feel welcome and part of our community, both within the Museum and with our visitors and neighbors.

Innovation: We embrace innovation and calculated risk-taking to achieve our mission.

Commitment: Our work at the Museum demonstrates a sense of purpose and a shared accountability for the institution’s success.

Position Description:

The Preparation and Installation Intern will work as part of a team that constructs, installs and maintains museum exhibits. The intern will learn best practices and museum standards for exhibit fabrication, installation and maintenance. The intern will gain familiarity with specialized skills used in the production of museum exhibits including wall preparation and painting, woodworking, art handling, transportation of collections, graphics production, frame-shop techniques and mount-making.

Responsibilities

Educational Objective:  

Through interaction with museum professionals and hands on experience the intern will learn museum standards for wall painting, basic art handling, basic woodworking, installation of graphics, maintenance of exhibits and transportation of collections. They will gain knowledge about the different types of preparation techniques and skills used in a museum setting.

Under the close supervision of Preparator Supervisor, the intern will learn about and gain direct experience in:

  • Assisting with weekly maintenance of exhibits in all gallery spaces (Art, History, Natural Sciences)
  • Assisting with scheduled exhibit and collections rotations
  • Assisting with transportation of exhibit and collections materials

Requirements:

  • Interest in developing skills and experience in the Production, Installation and maintenance of museum exhibits
  • Ability to focus on detailed work for several hours at a time
  • Ability to work as part of a team performing physical work.
  • Ability to work within established guidelines for safety of both people and museum collections
  • Some experience working with hand tools and an interest in developing skills related to mount making, wall patching and painting, graphics installation

 

Qualifications

Work Environment and Physical Requirements:

While performing the duties of this position, the employee is frequently exposed to the following:

  • Ability to lift up to 35 pounds

Benefits:

  • Paid hourly rate
  • Free one year annual membership including cafe and store discounts
  • Cultural Connections Membership

We are happy to work with your educational institution to provide credit for this internship.

EEO STATEMENT

The Oakland Museum of California is dedicated to diversity, inclusion, accessibility and equity. We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to age, race, color, religion, sexual orientation, gender identity, national origin, ability/disability status, protected veteran status, or any other characteristic protected by law. We highly encourage our diverse community to apply for available employment, internship, fellowship and volunteer positions at the Museum, as we aim to ensure our staff reflects the diversity of our visitors and surrounding community.

Education Intern – Oakland Museum of California

Overview

The Oakland Museum of California strives to provide innovative learning opportunities to students of diverse backgrounds and areas of study that are interested in working with a multidisciplinary museum that puts visitors and community at the center of our work.

The Oakland Museum of California values are fundamental to our institutional culture and guide our work together.

Excellence: We are committed to excellence and working at the highest standards of integrity and professionalism.

Community: We believe everyone should feel welcome and part of our community, both within the Museum and with our visitors and neighbors.

Innovation: We embrace innovation and calculated risk-taking to achieve our mission.

Commitment: Our work at the Museum demonstrates a sense of purpose and a shared accountability for the institution’s success.

 

Position Description:

OMCA’s school and community programs are a vital part of the museum. The Learning Initiatives Intern will participate in implementing summer programming, supporting development of resources for the docent tours, curriculum development, educational program planning, and/or development of educational tools to assist visitors in making connections to the exhibitions.

 

Responsibilities

Educational Objective:  

​Through​ ​this​ ​internship​ ​we​ ​will​ ​​provide​ ​learning​ ​opportunities​ ​and​ ​hands-on experience​ ​in​ ​the​ ​areas​ ​of​ ​museum program development and implementation. The​ ​intern​ ​will​ ​gain​ ​additional​ ​knowledge​ ​related​ ​to​ ​communications and public programs​, ​and​ ​have​ ​the opportunity​ ​to​ ​work​ ​with​ ​families, volunteers and education programming​ ​staff.

 

Under the close supervision of Learning Initiatives/Education staff, the intern will learn about and gain direct experience in:

  • Assisting with program implementation, including supporting educators in teaching and leading program activities across disciplines and media
  • Assisting with preparing program supplies and spaces for summer programs
  • Conducting research that supports program development, culturally relevant teaching practices, and audience development

 

Requirements:

  • A passion for OMCA’s mission and engagement with low-income and communities of color
  • The ideal candidate is a current student in Education, Ethnic Studies, Museum Studies, Art History, Anthropology, or a related field with work experience in an education, environmental, cultural or community arts setting
  • Knowledge of and/or interest in informal education practices including curriculum writing, lesson planning, and critical pedagogy (useful but not required)
  • Excellent interpersonal communication
  • Experience working with children and/or customer service
  • Multidisciplinary interest in California Art, History, and Natural Sciences
  • Strong organizational skills and ability to prioritize in a fast-paced environment while meeting deadlines
  • Familiarity​ ​with​ ​​MS​ ​Office​, ​Google​ ​Suite
  • Must be self-motivated and able to take initiative on projects.
  • At least 18 years of age

Qualifications

Work Environment and Physical Requirements:

While performing the duties of this position, the employee is frequently exposed to the following:

  • Ability to lift up to 25 pounds
  • Highly physical activities such as outdoor games, traveling via public transportation, managing groups of young children

 

Benefits:

  • Paid hourly rate
  • Free one year annual membership including cafe and store discounts
  • Cultural Connections Membership
  • American Alliance of Museums Membership

 

We are happy to work with your educational institution to provide credit for this internship.

 

EEO STATEMENT

The Oakland Museum of California is dedicated to diversity, inclusion, accessibility and equity. We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to age, race, color, religion, sexual orientation, gender identity, national origin, ability/disability status, protected veteran status, or any other characteristic protected by law. We highly encourage our diverse community to apply for available employment, internship, fellowship and volunteer positions at the Museum, as we aim to ensure our staff reflects the diversity of our visitors and surrounding community.

For more information and to apply: https://omcaup-museumca.icims.com/jobs/1271/education-intern/job?iis=JobTarget&iisn=Association+of+Academic+Museums+and+Galleries+-+AAMG&utm_source=JobTarget&utm_medium=Association+of+Academic+Museums+and+Galleries+-+AAMG&utm_campaign=Education+Intern+%281271%29&_jtochash=GwnVRbCeng7qHEjkikLLa&_jtocprof=qotPVJvU1hQW__cOw1Zr7WnjO3tk7e4i

Director of Education and Interpretation – UCLA, Fowler Museum

Job Summary Statement:

The Director of Education and Interpretation (DEI) reports to the Museum Director and is a member of the Museum’s senior management team, contributing to the development of short and long-range institutional, strategic, intellectual, artistic, and engagement goals for the Museum. The DEI oversees all aspects of exhibition interpretation, public programming, K-12 activities, and community outreach for the Fowler Museum.

As part of the Museum’s Curatorial Committee, the DEI provides leadership, vision, and develops new strategies for exhibition interpretation with a goal of enhancing access to and understanding of exhibitions and collections for diverse audiences. The DEI oversees the development, delivery, and analysis of programmatic offerings that enhance and broaden engagement with the Museum, including programs for the general public, the UCLA community, K-12 students, families and other constituencies. The DEI is responsible for the development of curricular materials for schools and teachers. The DEI initiates and maintains relationships with UCLA Faculty, Departments, and Centers to enhance the academic role and integration of the Museum in campus life. The incumbent will have regular interaction with community leaders, school district personnel, and other stakeholders to further collaboration and partnerships and to ensure that the Museum’s programs meet the needs of the widest range of communities of Los Angeles.

The DEI supervises the Curator of Public Programs and the Assistant Director of Education.

Qualifications

  • At least five years of experience developing interpretive strategies, conceiving didactic materials, and overseeing public programs in a museum setting
  • Proven ability to develop and implement new interpretive strategies in a museum of art and culture.
  • Ability to work in an executive team responsible for long and short term strategic planning, policy making, budgetary decisions, and personnel planning.
  • Demonstrated Leadership skills and the ability to supervise and provide direction to staff.
  • Extensive knowledge of administrative, exhibition, and educational issues facing museums and ability to communicate understanding of those issues to a diversity of academic and non-academic audiences.
  • Knowledge of non-western art history, anthropology and educational theory.
  • Experience developing engaging public programs for a variety of audiences.
  • Skill in developing and managing department budgets.
  • Strong interpersonal skills, with attention to consistency, flexibility, clear directions, leadership and dependability.
  • Ability to develop and sustain relationships that have fundraising and audience building possibilities.
  • Skill at interacting with the media and potential funders with professionalism and confidence.
  • Demonstrated ability to work with living artists.
  • Demonstrated skill in public speaking.
  • Ability to deal with emergency situations vis a vis the public.
  • Skill in interacting diplomatically with the public for the purpose of developing closer ties with the museum.
  • Ability to establish and maintain cooperative working relationships with other staff members, subordinates, administrators, and volunteers
  • Skill in writing both for academic audiences and for the general public.
  • Ability to work in teams with scholars in the development of exhibitions.
  • Strong negotiating and leadership skills; exchanging ideas, information and opinions with others to formulate policies and programs and/or arrive jointly at decisions, conclusions, or solutions.
  • Ability to train education staff as effective gallery teachers and communicators.
  • Ability to develop and write curricular resources for teachers.
  • Advanced knowledge of current theories on learning and curriculum development.
  • Skill in fostering a stimulating and positive learning environment and demonstration of master teaching skills.
  • Knowledge of qualitative and quantitative research methodologies.
  • Demonstrated expertise in qualitative research studies and disseminating findings to effect positive change on the project or organization.
  • Ability to work some nights and weekends.

For more information and to apply: https://hr.mycareer.ucla.edu/applicants/jsp/shared/frameset/Frameset.jsp?time=1542044218458

Gallery Director/Visual Arts Center Facilities Coordinator – Marshall University, Birke Art Gallery

Job Description

The successful applicant will be responsible for administering the gallery/exhibition program for the School of Art and Design and for coordinating extra-curricular and public activities in the Visual Arts Center. Two galleries, the Birke Art Gallery on campus and the Charles W. and Norma C. Carroll Gallery in the Visual Arts Center on Third Avenue in downtown Huntington, are the primary venues used for exhibitions of student work and works by professional artists. The gallery director is responsible for working with the faculty in the School of Art and Design to schedule exhibitions, attract professional artists to exhibit in these spaces, support talks and lectures by artists and visiting guests, oversee installation of all exhibitions, and supervise student workers assigned by the School of Art and Design to the gallery program. The gallery director/facilities coordinator has responsibility for, art lease management, the student sales gallery, and occasional campus/off-campus displays of student and/or faculty artwork. Additionally, the gallery director/facilities coordinator serves as building manager for the Visual Arts Center. Other duties may be assigned. The gallery director/facilities coordinator reports to the Director of the School of Art and Design.

Required Qualifications

Bachelor’s degree in visual arts or related field required. At least two years of experience working in a gallery setting. Excellent communication skills, ability to take projects from conception to completion. Excellent time management, organization, and decision-making skills to prioritize work, meet deadlines for simultaneous projects, and work independently. Experience working with students, staff, faculty, campus and public officials. Excellent interpersonal skills with the ability to work with a variety of people. Demonstrated abilities to work effectively in a team environment. Ability to be tactful, diplomatic, and attentive in personal contacts with students, faculty, staff, guests, and the public.

Must be able to perform all essential job duties as outlined in the job description.

Preferred Qualifications

Bachelor’s degree in visual arts or a related field is required, master’s degree in visual arts or related field preferred. At least two years of experience working in a gallery setting.

Application Process:

1) A letter of application.
2) CV.
3) Names and contact information for three references (no letters).

For more information and to apply: https://marshall.peopleadmin.com/postings/11447

Director of the Art Museum – West Virginia University, College of Creative Arts

Description 

The College of Creative Arts is seeking applications for a full-time, twelve month Director of the Art Museum of West Virginia University. We are seeking an energetic and visionary leader with significant museum experience to provide administrative, artistic and intellectual leadership for the museum. The Director of the Art Museum of WVU reports directly to the Dean of the College of Creative Arts and manages six full-time professional staff members. The director must provide collegial and collaborative leadership that fully embraces the Museum’s contributions to the educational mission of WVU through its exhibitions, programming, acquisitions, and engagement with WVU faculty and students. The Director will be committed to integrating the museum into the University’s overall educational mission by providing opportunities for teaching and learning through exhibitions and outreach activities, and enhancing the connection to, and collaboration with, the university’s academic programs, faculty, students and staff.

 
In order to be successful in this position, the ideal candidate will:
  • Oversee day-to-day operations, including Museum budget and facility, in accordance with standards in the museum field and in compliance with the University’s policies and procedures.
  • Work collaboratively with the College of Creative Arts’ Dean and Directors to establish a shared vision and conduit between the College and the Museum.
  • Oversee Museum staff, comprised of six full-time employees. Responsible for recruitment, supervision, reclassification, and evaluation of staff in accordance with University personnel policies and procedures.
  • In collaboration with curator, oversee exhibition development from concept to implementation including related programs and publications.
  • Provide leadership for fund-raising and development. Maintain regular contact with donors and work with the Director of Development to identify and cultivate prospective donors. In addition, seek outside funding through pursuing, securing, and managing appropriate grants.
  • In collaboration with the Manage of Educational Programs, develop visitor-centered, inquiry-based programs for adults and WVU students. Participate in docent meetings. Assist with K-12 tour groups, leading small groups on an as needed basis.
  • Chair the Museum collections committee to approve potential acquisitions for collections that are in keeping with the museum’s mission and collection policies. Develop collecting priorities to strengthen the museum’s collections.
  • Serve as leader of Friends of the Art Museum membership group.
  • Meet regularly with Museum Advisory Council to provide guidance as they advocate and fund-raise for the Museum.
  • Collaborate with the CCA Communications and Marketing staff to develop plans for promoting museum exhibitions and programs to the public to raise the visibility of the museum and attract new visitors.
  • Advance an innovative vision for the Art Museum through strategic long-range planning, in collaboration with staff and other stakeholders.
  • Keep abreast of current thinking and issues in the museum field.
  • Pursue professional development opportunities, maintain membership in professional organizations, and cultivate diverse professional contacts.
  • Engage in the state and regional arts community.
The Art Museum of WVU (http://artmuseum.wvu.edu) is a state-of-the-art facility opened in 2015. Home to more than 3,000 works of art, the Art Museum boasts two galleries, a sculpture garden, a collection research and study room, storage areas, and an adjacent Museum Education Center.
 
The Art Museum is committed to presenting compelling exhibitions featuring a wide variety of artists and media. Past exhibitions have included the artwork of Shepard Fairey, Blanch Lazzell, Chinese master ceramists, and Appalachian Self-taught artists. In 2019 the Museum will present the work of Peter and Sally Saul.
 
The Art Museum’s aim, within the larger mission of West Virginia University, is to foster a vibrant, inviting, and inclusive environment in which visitors can study and learn from the direct experience of works of art. The Art Museum’s educational programs emphasize cross-disciplinary, inquire-based learning for all ages.
 
More information about the College of Creative Arts and the Art Museum of West Virginia University can be found at: http://ccarts.wvu.edu
Qualifications
  • Advanced degree in Art History, Arts Administration, Museum Studies, or a related field form an accredited institution.
  • Five (5) years of senior administrative experience, directly related to the responsibilities outlined above, at least two years of which are in a museum setting.
  • Record of success in donor relations, fundraising, grant-writing and/or capital campaigns.
  • Demonstrated knowledge of professional museum principles, standards and best practices, including but not limited to the areas of exhibition development, museum education, educational outreach, and audience development.
  • Demonstrated knowledge of 20th century and contemporary art.
  • Evidence of a network of professional colleagues in the museum field, and service to the museum profession.
  • Willingness to work nights and weekends as needed to accommodate programmatic and development needs.

 

Requirements

  • Curriculum Vitae
  • Cover Letter that address the following areas:
    • Comparable work experience and past successes
    • Leadership experience and qualification
    • Development strategies
    • The importance of art in relation to WVU’s lad grant mission (http://www.wvu.edu/about-wvu/mission)
  • Contact information for four references
Date of Appointment: January 1, 2019 or until filled
 
Deadline: Review of applications will begin September 17, 2018

 

Conference Assistant – 2019 CAA Annual Conference

Join us as a conference assistant in 2019! CAA encourages students, emerging professionals, and others in the New York City area to apply, particularly those with strengths in hospitality and technology.

CAA employs assistants throughout the conference from Wednesday, February 13 to Saturday, February 16. Assistants provide essential support to ensure a successful conference: welcoming participants and attendees, helping answer questions and monitor activities, plus troubleshooting problems that may arise.

Deadline: December 19, 2018

Role Description:
Assistants ensure that session rooms and other venues are prepared prior to the start time, help participants, assist with AV, and communicate with on-site AV technicians as needed. Assistants also monitor session rooms, conference badge and ticket adherence, record attendance numbers, and help prepare for the next session or event.
Assistants working in the registration area direct attendees to check-in areas, answer questions about conference, CAA membership, the CAA 2019 app, and support CAA staff.

Requirements:
Successful applicants will be friendly, communicative problem solvers who are comfortable in a customer service role, able to navigate crowds quickly as well as being patient and flexible in a busy environment.
Experience with projectors and both MAC and PC laptops is essential. Familiarity with New York City and the subway is preferred.

Employment details:
Assistants are paid $12 per hour and receive complimentary full-conference registration. Assistants are required to work a minimum of 20 hours (or a maximum of 32 hours) over the four days of the conference. Attendance at a one-hour (paid) training meeting Tuesday night, February 12, 2019, is required.

Candidates must be US citizens or permanent US residents and able to fill out a W-9 employment form.

For more information: Scroll down to “Work at the Conference” for more information.

To apply: https://docs.google.com/forms/d/e/1FAIpQLSdcHYWwJPQnUgXwH62nwMgv6U0n2V0lKjtoJ8umuwg-VLOD6w/viewform

 

Exhibitions and Installation Administrator – New York University

NYU seeks a full-time Exhibitions and Installation Administrator to serve as an Exhibitions Project Manager for both the 80WSE gallery and Barney Building.

Position Summary

Direct the installation, lighting design, and de­installation of exhibitions for the Department of Art and Art Profession’s exhibition spaces. Supervise, train, and monitor student assistants in art handling skills during art installations and de­installations. Work with Program Directors in the design, logistics and execution of installations. Work with artists and exhibition curators with their projects. Oversee the maintenance and the general condition of physical spaces and maintain inventories of supplies. Plan and manage opening receptions and related events. Serve as Exhibitions Project Manager for both the 80WSE gallery and Barney Building, overseeing installation of artwork in galleries, windows, and departmental shows in other exhibition spaces on and off campus.

Qualifications

Required Education:
Bachelor’s Degree in Art or Arts Administration

Required Experience:
Min. 2 years’ experience in fabrication and carpentry, and physical preparation of professional gallery exhibitions, including lighting and support media; Installation/deinstallation of gallery exhibits; and supervising staff.

Preferred Experience:
Experience working in a higher education setting with student artists and supervising student employees.

Required Skills, Knowledge and Abilities:
Knowledge of proper art handling, extensive knowledge of techniques and materials for safeguarding artworks, lighting design, and exhibition design. Demonstrated excellence in fabrication and installation skills. Knowledge of contemporary art.

Additional Information

EOE/AA/Minorities/Females/Vet/Disabled/Sexual Orientation/Gender Identity

Fine Arts Gallery Registrar and Collections Manager – Vanderbilt University

Position Summary

The Registrar/Collections Manager is part of the Fine Arts Gallery at Vanderbilt University and is a key individual contributor responsible for overseeing all aspects of care, safety, handling, and documentation of the University’s art collection and artwork on loan. The position develops and implements management standards, policies, and procedures. The Registrar/Collections Manager also helps educate gallery staff, students, and other interested parties on best practices and contributes to a lively exhibition and public engagement program. Reporting to the Director, the position interacts with both internal and external stakeholders.

About the Work Unit:

The Vanderbilt University Fine Arts Gallery presents a series of exhibitions each year that demonstrate the broad scope of Eastern and Western art, from antiquity through old master traditions, and continuing through modern and contemporary art practices of the twentieth and twenty-first centuries. The Gallery’s mission is to promote engagement with the visual arts among students and the greater community through exhibitions, collections, research, and instruction. With an emphasis on an interdisciplinary, trans-institutional approach to all of its activities, the gallery is committed to supporting the academic enterprise of Vanderbilt University as a whole, while advancing artistic excellence.

Key Functions and Expected Performance:

  • Creates and maintains records encompassing the University’s greater art collection and exhibitions in collection database and physical form.
  • Manages public online access to collection database.
  • Manages logistical issues surrounding local, domestic, and international incoming and outgoing loans, including soliciting bids and contracting shippers, developing loan contracts, and generating condition reports.
  • Manages conservation projects, including correspondence with conservators, maintenance of records, and loan paperwork and transit.
  • Maintains regular communications with Vanderbilt office of risk management for collections and loan insurance-related purposes.
  • Oversees digital image library and photography needs for collections and exhibitions.
  • Manages photographic services, including rights and reproductions.
  • Oversees physical facilities requirements including environmental control and monitoring, pest management, security, and risk management; reviews facility reports of potential borrowers.
  • Creates, establishes, and implements procedures for periodic inventories and routine condition reporting.
  • Functions as part of a collaborative and collegial gallery team and contribute to exhibition and public programming planning.
  • Participates in exhibition production including handling, installation and de-installation, moving, storing, packing and unpacking of artwork.
  • Oversees budget and project funding for collections care, conservation, and related activities.
  • Couriers works of art, as needed, and manages courier arrangements for incoming loans.

Supervisory Relationships:

This position has supervisory responsibility over student staff and interns; the position reports administratively and functionally to the Director.

Education and Certifications:

  • A Bachelor’s degree in art history, art, museum studies, computer sciences or a related field from an accredited institution of higher education is necessary.
  • A Master’s degree in art history, museum studies, MLS with graduate level coursework in art history, or similar from an accredited institution of higher education is preferred.

Experience and Skills:

  • Knowledge of collections management and museum registration best practices is necessary.
  • Knowledge of museum standards for the care, preservation, and display of works of art and historical objects is necessary.
  • Proficiency in both PC and Mac platforms and strong computer skills including experience with Microsoft Office, Photoshop, and collections management software is necessary.
  • Knowledge of and experience working with digital image file formats, file format conversion and related software, and image editing applications is necessary.
  • Demonstrated interpersonal and communication skills, as well as the ability to work effectively with diverse clientele is necessary.
  • Availability to work a flexible schedule that includes evenings and weekends is necessary.
  • Ability to lift, move, and pack items up to 50 lbs. and climb a ladder is necessary.
  • Two years professional work experience in a museum, library, or visual resources special collection is preferred.
  • Experience creating metadata records and performing authority control is preferred.
  • Knowledge of best practices and experience with handling a variety of art objects and materials is preferred.
  • Experience creating faithful digital images of artwork is preferred.
  • Experience managing digital preservation projects is preferred.

Key Characteristics of a Successful Team Member in this Work Unit:

  • A self-starter – Able to assess collections needs and follow projects through to completion. Thrives in a fast-paced environment with competing deadlines.
  • Attention to detail – Careful attention to detail in both administrative work, object description/metadata creation, and object handling
  • Creative Thinking – Ability to think creatively, critically and innovatively. Goes beyond the boundaries of the job description, willingly takes on new challenges, finds creative solutions rather than always awaiting direct instructions
  • Naturally Communicates – Readily shares information and is comfortable working within a highly collaborative team. Communicates proactively. Understands that open communication and the sharing of knowledge is fundamental to the success of the team. Asks for advice, and considers it thoughtfully.
  • Teamwork – Commitment to high quality service and fostering collaboration. Flexible team player. Genuinely values teamwork and co-workers; make them feel valuable and important by acknowledging what they do well.  Doesn’t expect from others effort that one is unwilling to do themselves.  Finds ways to acknowledge other’s strong suits.
  • Works through Issues – Recognizes that the work is about successful outcomes.
  • Praises Publicly; Criticizes Privately – When dealing with co-workers or customers, “pretend your children are watching” how the situation is handled. Good manners and a cool head. Gives credit where credit is due.
  • Perspective – Maintains a sense of humor and perspective.  Can laugh first and foremost at oneself.
Qualifications

 
Job requires Bachelors and 3 years of experience or the equivalent.

For more information and to apply: https://vanderuniv.taleo.net/careersection/.vu_cs/jobdetail.ftl?job=1801774&tz=GMT-06:00