BAMPFA Associate Registrar for Exhibitions — University of California Berkeley

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Application Review Date

The First Review Date for this job is: May 21, 2019.


Departmental Overview

The mission of the UC Berkeley Art Museum and Pacific Film Archive (BAMPFA) is to inspire the imagination and ignite critical dialogue through art, film, and other forms of creative expression. BAMPFA has developed an international reputation for its active and ambitious exhibition programs, as well as for the quality of its art and film collections and research resources. BAMPFA is an institution with a stellar history and an exciting future. For more information, visit our website



The Associate Registrar for Exhibitions is responsible for a broad variety of tasks that relate to the organization, care, and management of BAMPFA’s wide-ranging and diverse art collection.

Exhibition Administration Responsibilities:

– Independently researches, selects, and implements local, domestic, and international packing and shipping arrangements for works of art for temporary exhibitions.

– Solicits bids from art shipping agents and selects appropriate agent or carrier.

– Schedules shipments working with fine art shippers and freight forwarders, and prepares shipping and customs documents.

– Examines art works and prepares technical condition reports.

-Creates detailed notebooks which contain condition reports, exhibition checklists, packing and installation instructions, and general instructions for travelling exhibitions.

– Maintains record-keeping systems related to exhibition management, including creating databases or spreadsheets as needed, and preparing receipts.

– Corresponds with lenders, reviews loan contracts, negotiates insurance arrangements, and arranges for insurance certificates.

– Examines and documents condition of works of art, including new acquisitions, incoming and outgoing loans.

– Oversees tours of BAMPFA-organized exhibitions, including serving as liaison with venues, negotiating shipping arrangements, coordinating conservation treatment with contract conservators, and installation problem solving.

– Travels as courier with a work of art or exhibition to ensure proper handling, monitoring unloading/loading, packing/unpacking, and installation of works of art, and checks condition of works of art.

Art Collection Administration

– As needed, independently creates, maintains, and updates comprehensive documentation of art collection, including data entry in art collection database.

– May coordinate arrangements and documentation for new acquisitions, extended loans, and outgoing loans, including working with donors and lenders.

-Coordinates public access to works of art in storage in accordance with collection access policies.

– Determines and arranges for appropriate and cost-effective shipping of works of art.

– Catalogs diverse works of art.

– May train and supervise work-study students assisting with collection projects.

– Works on special collection-related projects such as helping plan and implement inventories, coordinates work with contract conservators and registrars as needed

– Provides public access to works of art in storage in accordance with collection access policies.

– Researches and responds to inquiries about the art collection.

-Other duties as assigned.


Required Qualifications

  • Minimum 5 years experience working in art museum registration, with experience in the area of exhibition organization and management .
  • Experience independently overseeing domestic and international fine art shipping arrangements.
  • Strong attention to detail.
  • Proven ability to work well as part of a team.
  • Strong written and verbal communication skills, including diplomacy.
  • Art handling experience with a wide variety of media.
  • Experience preparing condition reports for artworks.
  • Thorough understanding of art museum standards and protocols.
  • Strong computer skills, able to learn new programs quickly. Familiarity with Mac OS platform, working knowledge of software such as Microsoft Office suite (Word, Excel), and Google Apps for Education (Email, Calendar and Drive). Familiarity with FileMaker Pro and Adobe Acrobat preferred.



BA in Art History or related field, MA in Art History or Museum Studies preferred.


Salary & Benefits

For information on the comprehensive benefits package offered by the University visit:


How to Apply

Please submit your cover letter and resume as a single attachment when applying.


Equal Employment Opportunity

The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status. For more information about your rights as an applicant see:

For the complete University of California nondiscrimination and affirmative action policy see:



To apply, visit

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