Associate Registrar – University of Pennsylvania

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Pennâ™s distinctive interdisciplinary approach to scholarship and learning.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.

The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.

Posted Job Title

Associate Registrar

Job Profile Title

Assistant Registrar, Museum

Job Description Summary

The Associate Registrar works under the supervision of the Senior Registrar to process outgoing and incoming loans, to work on new acquisitions, to act as the point-person for collections security matters, and to provide general collections assistance including work on EMu, the Museumâ™s collections database.

Job Description


– Manage documentation and coordination for outgoing loans

– Manage documentation and coordination for incoming loans

– Work with lenders, borrowers and Museum departments to carry out loan renewals and terminations

– Work with donors, Curatorial Sections and Museum Development office on new acquisitions

– Assist collections staff as necessary including work on the collections database, EMu

– Act as point person for Collections Security

– Responsible for positive and helpful interactions with Museum visitors, acting as the Museumâ™s host, answering questions and providing assistance as needed to ensure our guests encounter a welcoming atmosphere

– Additional duties as assigned


Minimum: BA/BS required, with MA/MS prefered in a field related to the Museumâ™s holdings and/or an MA in Museums Studies (Registration/Collections Management); 2-3 yearsâ™ registrarial experience required, or equivalent combination of education and museum work experience; experience managing collections including recording, loans and acquisitions processes; knowledge of archaeological and ethnographic materials required; computer literacy required; experience with collections management databases required, with EMu experience preferred; strong organizational skills and attention to detail required; ability to multi-task required; art-handling experience required; manual dexterity required; ability to lift up to 25 lbs required, 50 lbs preferred; valid driverâ™s license required.

Open to all, the Museum is home to remarkable objects and powerful stories that emerge from its extraordinary expeditions across the world. Discover the cultures of Africa, Asia, the Americas, and the Mediterranean, from the very first cities of the Middle East to the kings of ancient Egypt; from prehistoric Mexico to the lives of Native American communities today. Experience the mystery of the ancient past, gain an understanding of our shared humanity, and find your own place in the arc of human history.

Job Location – City, State

Philadelphia, Pennsylvania

Department / School

University Museum

Pay Range

$36,401.00 – $65,521.00


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