Assistant Registrar – University of Pennsylvania

University Overview

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Pennâ™s distinctive interdisciplinary approach to scholarship and learning.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.

The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.

Posted Job Title

Assistant Registrar

Job Profile Title

Assistant Museum Collections

Job Description Summary

Open to all, the Museum is home to remarkable objects and powerful stories that emerge from its extraordinary expeditions across the world. Discover the cultures of Africa, Asia, the Americas, and the Mediterranean, from the very first cities of the Middle East to the kings of ancient Egypt; from prehistoric Mexico to the lives of Native American communities today. Experience the mystery of the ancient past, gain an understanding of our shared humanity, and find your own place in the arc of human history.

Job Description

Position Description

The Assistant Registrar works under the supervision of the Senior Registrar to act as Collections Liaison for galleries and exhibitions (maintenance of object list, coordination of object access and movement); to carry out object processing (digital record creation, physical numbering, measuring, photography); to do condition reporting; to make courier arrangements for outgoing loans; and to provide collections-related support as necessary to collections staff.


Collections Liaison for galleries and exhibitions
Object processing
Condition reporting
Make courier arrangements for outgoing loans
Assist collections staff as necessary including work on the collections database, EMu
Perform additional duties as assigned


Minimum: BA/BS required, with MA/MS preferred in a field related to the Museum’s holdings and/or an MA in Museums Studies (Registration/Collections Management); 1-2 years registrar experience preferred, or equivalent combination of education and museum work experience; experience managing collections including recording, loans and acquisitions processes; knowledge of archaeological and ethnographic materials required; computer literacy required; experience with collections management databases required, with EMu experience preferred; strong organizational skills and attention to detail required; ability to multi-task required; art-handling experience required; manual dexterity required; ability to lift up to 25 lbs required, 50 lbs preferred; valid driver’s license required.

Job Location – City, State

Philadelphia, Pennsylvania

Department / School

University Museum

Pay Range

$17.58 – $31.65

Affirmative Action Statement 
Penn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.

Special Requirements 
Background check required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.

To apply:

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