Assistant Registrar (PT) – University of Minnesota, Twin Cities

The Assistant Registrar manages the art rental program and rights and reproductions; creates and maintains all related records in the museum’s collections database (TMS) and assists the Registrars with acquisitions and loans. This part-time position is classified as Museum Assistant, classification 4928.


Art Rental (45%) – Working in consultation with the WAM Shop Manager and Registrars:

  • Manages the Weisman Art Rental Program.
  • Processes and oversees new Art Rental Agreements and maintains records of all rental transactions.
  • Understands and utilizes business analysis to identify trends and inform selection of appropriate artwork for the program to maximize revenue potential. Communicates regularly with WAM Shop Manager/Buyer to review status, trends and revenue.
  • Updates the collections database with current artwork locations and renter information.
  • Evaluates and assesses the condition of artworks for framing, unframing or repair. Cleans and hangs returned artwork in WAM shop. Ensures artworks are properly labeled, presented, and photographed.
  • Updates and maintains the Art Rental procedure guide, training manuals, and coordinates training of Sales Associates with WAM Shop Manager/Buyer.
  • Cultivates relationships with the university community.  Assists renters and departments with artwork selections if requested.
  • Collaborates with the Shop Manager and Communications staff to develop annual marketing campaigns and related student programs, evaluates results and modifies future efforts accordingly.
  • Other duties as assigned, relating to the Art Rental Collection.

Registration (40%) – Assists the Senior Registrar and Registrar for Collections in the day to day activities of the Registration Department:

  • Assesses condition of objects in the collection and on loan. Ensures that detailed condition reports are documented with photographs. Collaborates with Registrars when condition issues are identified.
  • Works with Registrars to ensure artworks are tracked, photographed and cataloged appropriately, adhering to museum cataloging and nomenclature standards.
  • Evaluates campus loan requests which includes visiting and assessing locations for suitability and safety of artwork, creating loan forms, invoicing, reviewing inventory and condition reporting of objects in loan locations.
  • Acts as a liaison between university administrators participating in the campus loan program and the museum to insure that artworks are properly maintained.
  • Collaborates with the Registrars to establish procedures for Art Rental acquisitions.
  • Creates content for the database and museum website.
  • Other duties as assigned.

Rights and Reproductions (15%) – Oversees rights and reproduction of objects in the collection, including issues of copyright and digital distribution:

  • Evaluates requests for reproduction, creates and reviews contracts and invoicing, makes sure payment and the final product are received in accordance with contract stipulations, maintains records.
  • Arranges new photography if necessary. Evaluates  proofs to insure accurate reproduction.
  • Processes products: books and other printed materials displaying Weisman collection items, creates and maintains entries in the collections database.
  • Researches and processes permission requests for WAM produced catalogs and exhibit related imagery.
  • In collaboration with the Registrars, regularly reviews and updates the R&R procedures and fee structure
  • Keeps abreast of current issues and legislation regarding copyright and electronic image issues.


  • Minimum of two years of college education in studio arts, natural sciences, art history, anthropology or museum studies plus two years of exhibit or related experience; or a combination of education and/or relevant experience to total four years
  • Knowledge of and commitment to standard museum registration practices
  • Knowledge of and commitment to standard practices for handling objects, storage and care/preservation
  • Strong written and oral communication skills
  • At least one year of experience, using databases and/or collections management systems and Microsoft Office Software
  • Strong organizational skills with attention to detail
  • Demonstrated ability to manage numerous projects on discrete timetables and to work cooperatively with staff from multiple departments
  • Ability to work both independently and as part of a team
  • Ability to lift 40 pounds, climb ladders and stand for long periods of time


  • MA in Museum studies
  • Previous experience processing rights and reproductions
  • Knowledge of art history
  • Interest in art and design
  • Experience with Adobe Photoshop

PAY RATE: $16.34/hr to $17.72/hr, DOQ


WORK HOURS: 22 hours per week, arranged Monday to Friday

Leave a Reply

Your e-mail address will not be published. Required fields are marked *.